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Bellagio 60 Project Manager

The Rockefeller Foundation Bellagio Center is a 50-acre property located at the heart of Lake Como in Northern Italy.  The Foundation’s history with the Bellagio Center began in 1959 when the property was gifted to the Foundation “for the promotion of international understanding.” Since 1959, the Center has supported many meaningful advances through its residency and conference programs and is globally renowned for fostering cross-cultural and interdisciplinary exchange.

June 2019 will mark the 60th anniversary of the Foundation’s stewardship of the property and this milestone is a unique opportunity for the Foundation to experiment with a range of events and content which will inform go forward strategy. Bellagio 60 is a key priority of the Foundation’s Global Policy and Advocacy (GPA) team and will include a range of integrated activities including convenings at Bellagio, a film production, podcasts, network building and engagement, and other events outside of Bellagio such as an art exhibit(s), alumni gatherings and more.

The Global Policy and Advocacy team is comprised of the regional offices in Asia and Africa, the convenings & Bellagio Center team, and the policy, communications, partnerships, and program influence and campaigns functions. As a strategy and service unit, the team operates with four primary aims: setting the table for action-oriented convenings and consensus in support of global goals; shaping the conversation around food, health, power and jobs, and building optimism for solving problems that will improve life for the world’s poorest through compelling story-telling and impact-focused narratives; building allies for our program teams and their work by creating, nurturing and extending networks that will help Rockefeller Foundation investments and ideas travel farther and make an impact faster. Finally, the team aims to partner for impact, forging alliances, shared funding vehicles, and advocacy strategies that amplify our reach, influence, and impact.

The Bellagio 60 Project Manager will be responsible for organizing all aspects of the Bellagio 60 program – including tracking and managing workflow and execution against deadlines, running Bellagio 60 working group meetings, and other critical logistical and programmatic details. This person will work closely with all members of Global Policy and Advocacy engaging in Bellagio 60 programming including the VP office, the Convening team in NY, the Bellagio team in Italy, and other key partners across the Foundation.

This position is offered on a one year term appointment.

Principal Duties and Responsibilities (Essential Functions**):

  • Conduct all Bellagio 60 activities through the production of an overall project plan that enables management of workflows and tracking against deadlines
  • Lead weekly Bellagio 60 planning meetings efficiently and effectively to move the work forward
  • Support execution of singular projects within Bellagio 60 set of activities (i.e., documentary film production, event planning at Bellagio and elsewhere, creation and distribution of external communications)
  • Support production of materials to communicate project progress and status with senior leadership of GPA and the Foundation
  • Manage tracking of external engagement across all Bellagio 60 activities such as invitations, acceptances and declines, and other communications
  • Produce external communications as needed such as invitations, thank you notes and other follow-ups
  • As necessary, support day of and onsite execution of various events by coordinating with vendors and managing other logistics

Key deliverables:

  • Overall project plan with key activities, timeline, and milestones
  • Weekly planning meetings
  • Status updates on activities to inform decision making and to share out information with key partners
  • Support of execution of all components of Bellagio 60 through July 2019

Supervision Received:

This position is supervised by and reports to the Associate Director, Global Policy and Advocacy

Supervision Exercised:

This position does not have any supervisory responsibilities

Qualifications & Skills:

Competencies:

Leadership: Vision, innovation, thought leadership, collaboration, integrity, accountability and emotional intelligence.

People Management: Skills in team building, delegating, inspiring and motivating.

Strategic Ability: Ability to see opportunities, design innovative approaches backed by strong analysis and planning.

Execution:  Strong project management skills, deadline management, sense of responsibility and accountability and the ability to effectively multi-task.

Partnership and Relationship Building: Strong professional representation of the Foundation, interpersonal relationship abilities, intercultural knowledge and appreciation, strategic partnership building.

Decision-Making: Ability to evaluate risks and opportunities, using analytical and strong problem-solving skills.

Integration: Ability to demonstrate inclusiveness, collaboration, respect and broad organizational interests.

Communication: Strong interpersonal and communication abilities; exceptional listening written and verbal skills.

Preferred Education and Experience:

  • Minimum of four-year undergraduate degree or equivalent work experience
  • Demonstrated independent project management skills
  • Strong analytical skills with a keen attention to detail
  • Strong inter-personal and people management skills
  • Familiarity with operations
  • Flexibility to travel when necessary

The Rockefeller Foundation is committed to the principles of equal employment opportunity and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act.  To this end, the Foundation ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability for service in the United States Armed Forces.

The Rockefeller Foundation is an Equal Opportunity Employer

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